Jagdgebrauchshundverein - USA
Jagdgebrauchshundverein - USA

Guidelines for Claiming Reimbursement of Expenses Incurred on Behalf of JGV-USA

Travel expenses will be reimbursed consistent with JGV-USA procedure. Expenses must be reasonable and adequately documented to as to satisfy the JGV-USA Treasury, auditors, and the IRS regulations. Original receipts or quality photocopies are required for all items to be reimbursed. These receipts must be submitted with your expense report to qualify for reimbursement. Expense reports must be submitted within 30 days after travel to be eligible for reimbursement.

The JGV-USA Treasury is responsible for questioning expenses, which appear excessive or are unsubstantiated. Reasonable and documented expenses in the following categories will be reimbursed without question:

A. Travel

  1. Necessary air and rail fare not to exceed coach class. Maximum airfare reimbursement is the least expensive non-refundable fare (normally 14-day advance purchase).

  2. Personal automobile travel will be reimbursed for fuel receipts submitted. If more than 1 person travels in the same automobile, only one person may claim reimbursement for such transportation expenses.

  3. Necessary car rental expenses.

  4. Necessary parking, shuttle, bus, road tolls and other transportation expenses.

B. Lodging

  1. Reasonable, comfortable accommodations.

C. Other Expenses

  1. Other miscellaneous expenses must be listed and fully described. Personal expenses will not be reimbursed.

At this time, JGV-USA does not have a policy to reimburse for any meals associated with travel.

For questions regarding the reimbursement guidelines, please contact the JGV-USA Treasurer, Ed Challacombe erchall39@gmail.com

Judge Expense Report
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